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People and time off

Know your team, and who is free next week.

Everyone in the firm with their role, disciplines and working hours. Their load across every project, week by week. And time off requested, approved and taken out of the plan.

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The firm's team: each person with their role, disciplines and current work.

People

A page for every person.

Each person has a profile: their role, their disciplines, the hours they work and their tasks across all projects. Owners and managers set the working hours, so time and cost are counted the same way for everyone.

  • Roles. Owners, managers, members, and guests for clients and consultants, who are free.
  • Disciplines. Your firm's own list: architecture, interiors, structure, MEP or whatever you work in.
A person's profile with their role, disciplines, working hours and tasks.

Workload

See who is free before you give out the work.

Hours booked against each person's capacity, week by week, from their tasks' dates and estimates, with approved time off and the firm's holidays taken out. Your agent reads the same picture when it suggests who could take a task.

The team's workload: capacity by week and each person's booked hours.

Time off

Time off, asked for and answered.

A person asks for time off with its type, dates and a reason. An owner or a manager approves or declines it, with a reason, and only approved time off counts.

  • Balances. A yearly allowance for each type, for the firm and for each person, with days taken and left.
  • Warnings, not walls. A request over the balance says so, and goes ahead if approved.
  • Your types. Vacation, sick, unpaid or your own, each paid or unpaid, with carry-over if you want it.
Time off requests waiting for approval, with Approve and Reject, and who is away.

The details that keep the numbers right.

  • Invite by email

    People join with their own sign-in, by email and password or Google.

  • Holidays

    The firm's days off, kept out of everyone's capacity.

  • Working hours

    Each person's working week, set by owners and managers.

  • Leave and cost

    Paid time off is counted as overhead; unpaid time off lowers that month's cost.

  • Guests

    Clients and consultants see the projects they are on, for free.

  • Salaries kept private

    Only owners and managers see and set what people cost.

Questions

Who approves time off?
Any owner or manager. Managers and owners approve their own requests too.
Does time off change the plan?
Yes. Approved days come off the person's capacity in Workload, and the agent sees them when it suggests who could do a task.
Can we turn time off and workload off?
Yes. Each part of Arqiflow can be turned off for the firm, and then it does not appear.

More of Arqiflow

Bring your next project into Arqiflow.

Run your own projects and people in it free for 14 days, with no card. The agent comes with a plan.

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